Cubberley PTA Board Nomination Form

It’s time for Cubberley PTA to nominate its board of directors for the 2021-2022 school year. Even though board members are eligible to serve more than one year, it doesn’t mean that they will. Board members turn over each year for many reasons, and PTA is always in need of new people with fresh ideas and various skill sets. It can be a fun and rewarding way to give back to the school, get to know your kids’ teachers and the Cubberley staff, and help to make Cubberley exceptional.

Do you love a good spreadsheet and always have your accounts balanced? Nominate yourself for treasurer! Numbers aren’t your thing? Consider a VP position or secretary. All of the positions and descriptions are listed below. The Board meets once a month and also attends the regular monthly PTA Association meetings. Much of the work required for the individual positions may be done from home, on your own time.

Please complete the form below for yourself or someone else you think would be interested by Jan. 15, 2021. Nominees may be contacted by the nominating committee to discuss their choices. The final nominees will be announced at the Feb. 18 PTA meeting and the election will be held at the March 18 meeting. Nominations may also be made from the floor at that time.

PTA is not a clique or a club. It is simply a group of hardworking parents/guardians who want to help make their kids’ school experience the best it can be. Join us!

PTA Board Job Descriptions

 President:
· Oversees and coordinates the work of an executive board to run a PTA effectively
· Presides at PTA board and association meetings
· Serves as the official contact, communicator and representative of a PTA
· Designated as an authorized signer for PTA checks, contracts and authorizations for payment
· Serves as ex-officio member of all committees except the nominating committee
· Works with other PTA leaders to connect families, school and community to support student success
· Acts as official representative of the association at council (monthly) and district meetings.

 Secretary:
· Takes minutes at board and association meetings
· Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
· Handles PTA correspondence as directed by the president
· Maintains and preserves PTA records and important documents to pass on at the end of the term

 Treasurer:
· Maintains permanent records to track unit funds and financial transactions
· Chairs budget committee and prepares annual budget for adoption by the association
· Pays all PTA bills as authorized by board or association
· Prepares reports for every board and association meeting and an annual financial report
· Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Financial Secretary
· Works closely with the treasurer and other financial officers in handling PTA funds
· Deposits monies received for the association immediately in a bank approved by the executive board, and gives a copy of the deposit slip to the treasurer
· Keeps a record of all PTA funds collected, deposited and disbursed
· Prepares monthly and annual financial reports

 Auditor
· Audits the books and financial records of a PTA to determine their accuracy two times per year
· Presents written reports on audits to the board and the association for adoption
· Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

 Historian
· Captures, assembles and preserves record of activities and achievements of a PTA
· Collects volunteer hours for PTA meetings and events
· Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
· Displays or presents brief overview of PTA year at meeting near the end of the school year

 Parliamentarian
· Assists the president to manage meetings and advises on parliamentary procedure
· Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every three years
· Arranges nominating committee’s first meeting, providing information on nomination and election process

 Corresponding Secretary
· Conducts all necessary correspondence of the association upon authorization of the president, executive board, or association
· Notifies officers of their election and chairmen of their appointments
· Sends out notices of executive board meetings

Vice Presidents
· Assist president in coordinating designated activities (programs, membership, fundraising)